Dubai Tender Workflow: Drawings to Takeoff to BOQ to Quote

Why this workflow matters in Dubai

In UAE tenders, timelines are tight and revision cycles are frequent. Estimating teams lose time when drawings, BOQs, and RFQ files live in disconnected spreadsheets and folders.

Aginera is designed to reduce that fragmentation by linking each stage in one workflow:

1. Drawing intake in project documents
2. AI takeoff and QTO review
3. BOQ reconciliation and gap checks
4. RFQ issue and supplier comparison
5. Quote assembly and submission

Practical process used by high-performing teams

1) Intake and package control

• Upload IFC/tender drawings to the project document hub
• Separate drawing sets by discipline (electrical, mechanical, fit-out)
• Track addenda and lock a tender baseline before extraction

2) Takeoff and quantity validation

• Run AI extraction from the drawing set
• Validate high-value line items in the QTO/sheets views
• Assign items to BOQ sections and procurement packages

3) BOQ reconciliation

• Compare consultant BOQ line structure with extracted quantities
• Flag missing lines, duplicates, and unit mismatches early
• Build assumptions log before commercial approval

4) RFQ and supplier response

• Generate package-level RFQs from the same quantity baseline
• Collect supplier responses in a normalized quote structure
• Use compare views to evaluate value, not just lowest unit rate

5) Final quote submission

• Freeze revisions before submission
• Export submission-ready estimate + exclusions
• Keep an auditable trail for post-award change management

Where Aginera features map directly

UAE-specific execution tips

• Use package-based RFQs (not one giant vendor request)
• Keep consultant BOQ and internal estimate side-by-side before submission
• Re-run extraction on changed sheets only when addenda arrive
• Maintain clear scope exclusions to reduce post-award disputes