PO arrives → Quote goes out. Automatically.
AI extracts line items from purchase orders and RFQs, matches your price list, applies discounts, and sends quotes back — in seconds, not hours.
Built for electrical distributors, industrial suppliers, and panel builders who are drowning in manual PO processing.
Free 14-day trial • No credit card required
Manual PO processing is costing you deals
Every hour your team spends manually entering PO line items is an hour you're not quoting, selling, or serving customers.
✗Your life today
Receive PO via email
Download attachment, identify customer, figure out the format
~2 minutes
Manually enter line items
Type part numbers, quantities, descriptions into your system
~8 minutes
Look up pricing & availability
Check price lists, apply discounts, verify stock, calculate totals
~10 minutes
Format and send the quote
Build quote document, double-check, email to customer
~5 minutes
Total: ~25 minutes per PO/RFQ
✓Your life with Aginera
PO arrives via email
Aginera monitors your inbox 24/7 — POs are captured automatically
Instant
AI extracts every line item
Part numbers, quantities, specs, manufacturer — from any document format
~5 seconds
Auto-matches your price list
Exact + fuzzy matching against your catalog, with customer-specific discounts
~10 seconds
Quote sent to customer
Professional quote emailed back automatically (or held for review)
~5 seconds
Total: ~20 seconds per PO/RFQ
How the time savings add up
25 min
saved per PO/RFQ
50
POs per week
20+ hours
saved per week
That's a full-time employee's worth of PO processing — automated.
Automate PO-to-quote from end to end
Extract and match data from POs, RFQs, and enquiry emails — then generate and send quotes automatically.
Capture POs from any channel
Dedicated email inbox monitors for new POs and RFQs 24/7. Or upload PDFs, paste text, or import from Excel. Any format, any layout — no templates needed.
AI reads every line item
AI extracts part numbers, descriptions, quantities, UOM, manufacturer, HSN codes, and customer pricing. Works on structured POs, email enquiries, and quotation documents.
Auto-match your price list
Extracted items are matched against your catalog using exact part number and fuzzy description matching. Customer-specific discounts, volume pricing, and seasonal rules apply automatically.
Send quote instantly
A professional quote is generated with your branding, pricing, and terms. Send automatically or hold for review. Track delivery, opens, and customer acceptance.
What the AI Extracts from POs & RFQs
Every field your quoting team needs — extracted in seconds.
Document Metadata
Document type (PO/RFQ/enquiry), reference number, case number, customer name, contact, email, address, currency
Part Numbers
Manufacturer part numbers extracted exactly as written — ABB, Siemens, Schneider, Polycab, and any other manufacturer code format
Quantities & UOM
Quantities in any format (6 NOS, 12 EA, 1.00, QTY: 5). UOM normalized to standard abbreviations (EA, MTR, SET, KG, etc.)
Manufacturer & Brand
Manufacturer name and specific brand/product line identified from descriptions, codes, and context
Pricing & HSN
Customer-stated prices (for POs), HSN/SAC tax codes, and delivery requirements like "Ex Stock" or "7 weeks lead time"
Full Descriptions
Complete item descriptions including specifications, ratings, sizes, materials, and any qualifier text from the document
Why suppliers choose Aginera
Purpose-built for electrical distributors and industrial suppliers.
Handles every PO format without templates
Customers send POs as PDFs, Excel, email text, and scanned images. Aginera extracts data from any format — no breakage when customers change their PO layout.
Email inbox integration
Set up a dedicated email address that captures POs and RFQs automatically. Quotes are sent back to the sender without manual intervention.
Multi-layered discount engine
Customer-specific overrides, brand+category rules, volume discounts, seasonal pricing, and promotional stacking. Your pricing logic, fully automated.
Price list management
Upload price lists (Excel/CSV), maintain multiple lists per project or customer, share lists across teams. Price lookups happen instantly.
Customer profiles
Track customer-specific pricing, payment terms, and negotiated discounts. When their PO arrives, the right pricing applies automatically.
Full audit trail
Every extraction, match, and quote is tracked. See the original email, extracted items, match confidence, applied discounts, and sent quote — all linked together.
Built for these teams
Electrical Distributors
Process POs for ABB, Siemens, Schneider, and other manufacturers. Match part numbers to your catalog and send quotes with customer-specific pricing.
Industrial Suppliers
Handle enquiries for industrial components, MRO supplies, and specialized equipment. Auto-quote from your price lists with volume discounts.
Panel Builders
Quote panel components, switchgear, and MCC lineups from customer specifications. Match to your supplier pricing and add markup automatically.
Frequently Asked Questions
How does automated PO extraction work?
When a purchase order or RFQ arrives — via email, PDF upload, or pasted text — Aginera's AI reads the document and extracts every line item: part numbers, descriptions, quantities, UOM, manufacturer, and customer pricing. This works on any format — structured POs, email-style enquiries, Excel lists, or quotation PDFs.
How accurate is the AI extraction?
Aginera uses Claude (advanced AI) trained on industrial and electrical document formats. Part number extraction is highly accurate, including complex manufacturer codes like "3VS1300-1MJ00" or "ACS560-01-12A6-4". Each extracted item includes a confidence score for human review.
How does price matching work?
Extracted items are matched against your uploaded price lists using exact part number matching, fuzzy description matching, and catalog lookups. The system supports multiple price lists (per-project or tenant-default), shared price lists, and multi-layered discount rules (customer-specific, brand-level, volume-based, seasonal, and promotional).
Can it send quotes automatically without human review?
Yes. When auto-quoting is enabled, the full pipeline runs automatically: PO arrives via email → AI extracts items → matches price list → applies discounts → generates quote → emails the quote back to the sender. You can also require manual review before sending.
What document formats are supported?
Aginera processes PDFs, Excel/CSV files, plain text, and email body content. Most suppliers receive POs as PDF attachments or email text — both are handled automatically. The AI adapts to any format without templates.
Can I set up different pricing for different customers?
Yes. The discount engine supports customer-specific overrides, brand+category rules, payment term adjustments, and historical pricing. You can set up customer profiles with negotiated discount rates that apply automatically when their POs arrive.
Stop processing POs manually. Start quoting in seconds.
Free 14-day trial. No credit card required.